Welcome to the Duke University Medical Center Library & Archives Records Management training modules. This module outlines key definitions and describes various record types. It is great starting point or introduction to records management. Â So what is a record? The definition is broader than you might imagine. Simply put, a record is information created or received by an institution that documents the organization, functions, policies, decisions, procedures, operations, or other activities of the institution. A record can take many different forms, and can be either physical or digital. These forms include but are not limited to: Paper documents and publications Photographs, slides, contact sheets, and negatives Audio and audiovisual recordings Drawings, sketches, and portraits Maps, floorplans, and blueprints Textiles, including medical uniforms and other institutional clothing Artifacts, such as medical equipment and tools developed by Duke And finally electronic files and emails On a daily basis, many different types of records are created at the Duke University Medical Center for a variety of purposes. They are not all the same, so they should not all be treated the same. Some of these records only have value for a designated period of time, while other records have enduring historical value and are preserved by DUMCA for future use. We are now going to briefly define four different types of records: active, inactive, archival, and electronic. It is important to note that these 4 categories are not mutually exclusive. A record may fit into several of these categories. Every record is either active or inactive. First, an active record is a record currently in use by the office, department, or other division of DUMC that originally created or received it. Active...
What you should know about 2257 form
- The 2257 form is also known as the 18 U.S.C. 2257 Records Keeping form.
- It is important to accurately complete and retain the 2257 form for legal compliance.
- Failure to comply with 2257 requirements can result in severe penalties.
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About Records Keeping For Models
Record keeping for models involves maintaining detailed and organized documentation of various aspects of a model's career, including personal information, measurements, portfolio, assignments, contracts, financial records, and communication history. The primary purpose of record keeping for models is to ensure efficiency, professionalism, and transparency in their careers. It helps models keep track of their progress, manage their schedules, and maintain records of the assignments they have done. It also serves as a reference for future bookings, negotiations, and collaborations. Record keeping is crucial for models in the following ways: 1. Models themselves: Models need well-maintained records to keep a track of their professional growth and achievements. This includes maintaining a portfolio of their best work, tracking their measurements, noting their rates, logging the details of past assignments, and managing personal information. These records help models evaluate their progress, make informed decisions about their careers, and showcase their abilities to potential clients or agencies. 2. Model agencies: Modeling agencies require comprehensive record keeping to manage the careers of their models effectively. Agencies maintain databases that include models' profiles, measurements, portfolio, assignment history, and financial details. This allows them to match models with suitable assignments, negotiate contracts, track payments, and monitor their client relationships. Agencies also use these records to provide guidance, training, and support to their models. 3. Clients and companies: Record keeping is equally important for clients and companies that hire models for various assignments. Companies need detailed records to assess a model's suitability for specific projects, track their availability, and ensure compliance with contractual obligations. Having access to accurate records helps plan future assignments, evaluate the success of past collaborations, and maintain a professional relationship with the models they work with. 4. Stylists, photographers, and other industry professionals: Stylists, photographers, and other industry professionals involved in modeling also benefit from record keeping. They rely on these records to review previous collaborations, track the models they have worked with, and evaluate their suitability for future projects. This allows them to provide continuity in their work and maintain relationships with models they have successfully collaborated with in the past. In summary, record keeping is essential for models, agencies, clients, and industry professionals. It ensures efficient management of a model's career, provides a reference for future engagements, and facilitates transparency and professionalism in the modeling industry.
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